Government and Public Sector · Document Authentication

Document Authentication for Government and Public Sector

Government certificates, licences, and procurement documents are among the most frequently forged documents in circulation. Certify and Phantom Code apply a non-cloneable digital identity to every physical document. Recipients verify in seconds with a QR scan. No special equipment needed.

GeM Portal Standards FAR / DFARS EU Public Procurement Directive ISO 28000 Certify Phantom Code
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Acviss document authentication for government
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Products Secured
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The Problem at Scale

Document Forgery in Government Procurement Is Systematic

A forged quality test certificate costs minutes to produce and years to detect. By the time the fraud surfaces in an audit, the procurement cycle has moved on and the goods are already in use. Physical inspection and manual cross-referencing cannot keep pace with the volume of government documents in circulation.

Rs 1 lakh crore+
Estimated annual government procurement fraud in India, much of it enabled by forged compliance documents
CAG of India
35%
Government tenders globally estimated to involve counterfeit or substandard goods facilitated by forged certificates
World Bank / UNODC
4% of GDP
Estimated global annual cost of government procurement fraud, with document forgery as the most common enabler
OECD
Where Things Go Wrong

Five Ways Government Documents Get Forged or Tampered

Forged Procurement Certificates

Suppliers present forged quality certificates with genuine-looking issuing authority letterheads. The document passes visual inspection. The goods it certifies do not meet the specifications stated in the tender.

Fake Quality Test Reports

Third-party quality test reports are fabricated or the results for a passing batch are applied to a different, non-compliant consignment. The report is genuine. The connection to the goods in question is not.

Tampered Licences

Supplier licences, registrations, and empanelment certificates are digitally altered to change validity dates, scope, or authorised activities. Without instant verification, procurement officers cannot identify the alterations at intake.

Duplicate Supply Documents

The same delivery challan or inspection note is presented for multiple deliveries. Each presentation looks complete. Without unit-level document identity, there is no way to detect that the same document has been used more than once.

Cloned Official Seals

Government department stamps and official seals are replicated and used on fraudulent documents. Printed reproductions are difficult to distinguish from originals without access to a verification system linked to the issuing authority.

What Acviss Does

Non-Cloneable Identity on Every Document. Verified in Seconds.

Two products that together make every government document verifiable without specialist equipment and impossible to replicate without detection.

Document Authentication
Certify

Certify applies a unique QR code to every document at the point of issue. The QR is linked to the document's content, issuing authority, and validity status in a tamper-evident digital record. Recipients scan to verify in seconds. If the document has been revoked, the scan returns an immediate warning.

  • Unique QR per document linked to issuing authority records
  • Instant verification with no special equipment required
  • Real-time revocation when a document is invalidated
  • Duplicate-use detection across multiple verification attempts
  • Audit trail of every verification event with timestamp and location
  • Works on paper, laminated cards, and digital documents
Learn about Certify
Non-Cloneable Security
Phantom Code

Phantom Code applies a physically non-reproducible identifier to the document substrate. Even if a forger obtains the exact document design and a high-resolution scan, the Phantom Code fails on their reproduced print and passes only on the genuine original issued by your department.

  • Non-cloneable covert identifier applied during document printing
  • Fails on all known scanning and printing reproduction methods
  • No visible change to document design or layout
  • Forensic-grade evidence for legal and prosecutorial action
  • Protects certificates, licences, inspection reports, and IDs
  • Works alongside Certify QR or as a standalone layer
Learn about Phantom Code
"

"We are consistently impressed by the quality of the services rendered, which have exceeded our expectations."

Senior LeadershipBiocon Electric

See How Acviss Supports Government Product Authentication

Get a tailored product authentication plan for your Government products and channels.

  • ✅ Risk Audit: We map your Government product, channel, and customer journey.
  • ✅ Live Demo: See Acviss product authentication workflows on your use case.
  • ✅ Tailored Rollout: Get a practical deployment plan for your products and existing systems.

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FAQ

Questions Government Document Teams Ask Us

Phantom Code is applied during the document printing process using a specialised ink formulation that is invisible to the naked eye and does not affect the document's visual design. It can be incorporated into your existing print workflow via a print driver or inline printing module without requiring any change to your document templates. For high-volume document issuance, Phantom Code integrates directly with your document management and printing systems. For lower volumes, documents can be printed with Phantom Code at a dedicated secure printing facility. Our implementation team handles the setup and validates the code integrity before each print run goes live.
Yes. The QR code from Certify is verified using any smartphone camera with no app download required. The recipient scans the QR, and the verification result appears in their phone browser within two seconds. Phantom Code verification requires the Acviss verification app, which is a lightweight download available on both Android and iOS. For procurement officers who verify high volumes of documents, a desktop browser verification tool is also available. Your department decides which verification method is appropriate for each document type and configures the verification experience accordingly.
Your document administrator logs into the Certify dashboard and marks the specific document's QR identity as revoked. From the moment of revocation, any scan of that document's QR returns a clear revocation notice to the verifier, showing the date of revocation and the reason if you choose to include one. The revocation takes effect in real time, globally, across all verification channels. You do not need to physically collect or destroy the document for it to stop passing verification. This is particularly useful for licences that lapse, certificates that are found to be based on incorrect information, and supplier registrations that are cancelled.
Yes. Certify integrates with government document management systems via REST API. Your DMS issues the document, triggers a call to Certify, receives a unique QR code or Phantom Code identifier in return, and embeds it in the final document before printing or digital issuance. No changes are required to the document's visual design. For departments using DigiLocker, e-Office, or NIC platforms, integration pathways are available. Phantom Code operates as a separate print-time layer and connects to Certify's document registry via the same API. Your IT team receives full API documentation and a sandbox environment during implementation.
Yes. For digital documents such as PDFs, e-certificates, and electronically issued licences, Certify embeds a verifiable QR directly into the document file. When a recipient prints or shares the digital document, the embedded QR remains functional. The verification process is identical to physical documents. Phantom Code in its physical form is specific to printed substrates, but digital documents can be protected using Certify's cryptographic document fingerprinting feature, which detects if the digital file has been altered since it was issued by your department.

Every Document Your Department Issues Should Be Verifiable in Seconds.

80+ organisations across 30+ countries use Acviss to protect official documents from forgery and give recipients instant verification. Book a call and we will show you how Certify and Phantom Code work for your document types.

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